UIC POLICIES AND PROCEDURES NUMBER
1307
MANUAL SECTION PAGE
Human Resources Records 1 of 1
SUBJECT EFFECTIVE REVISED
Subpoena for University Personnel Records and Information 04/01/1997 06/25/2007
ISSUED BY APPROVED BY
Vice Chancellor for Human Resources Chancellor
PURPOSE
To establish responsibility and authority for the receipt, handling, and provision of information requested for subpoenas,
summons, and other legal documents.
SOURCES AND BACKGROUND
University Legal Counsel
APPLICABILITY
All UIC employees
POLICY
Legal documents received by all Campus offices should be sent immediately to the Office of the University Legal Counsel
for appropriate handling. In some cases, a delay in responding can result in the loss of valuable rights. Therefore, the person
receiving such documents should telephone the Legal Counsel’s Office upon receipt of such documents. Various legal
documents, such as subpoenas, summons, IRS notices of levy, notices of filing of petitions in bankruptcy, wage assignments,
etc., require production of records from several offices. Primary responsibility for compliance with a subpoena, under the
direction and guidance of the University Legal Counsel, is assigned as follows:
the Office of Admissions and Records for student records;
the Human Resources Department for support staff and academic professional records;
Faculty Affairs HR for faculty; and
the office or individual designated by Legal Counsel for any other records.
PROCEDURES
RESPONSIBILITY ACTION
1. Department/Unit Head Receives legal documents, immediately advises University
Legal Counsel, and sends documents and/or representative
to University Legal Counsel.
2. University Legal Counsel Officer Notifies involved officers or persons of actions to be taken
by them and assigns responsibility for handling those
matters to the appropriate office.